| Date |
|
Activities |
|
Timeline |
 |
|
|
Secure a videographer & a
photographer |
|
Now |
|
Begin design elements |
One year before |
|
Contact hotels and
decide where you would like to block rooms
Create a list of out-of-towners that you
will invite
Request a block of rooms from hotel or hotels of
choice
|
Eleven months before |
|
Create a guest list
with complete addresses |
Eight months before |
|
Begin looking at invitations
Decide on wording for invitations
Decide if you would like to make arrangements
to transport the kids to and from
the party
|
Seven months before |
|
Order invitations
Decide on calligraphy style for
envelopes
Order informals
Order kipots
Begin to plan menu
|
Six months before |
|
Design concept confirmed |
Five months before |
|
Take invitations to calligrapher
Decide on imprinted accessories/give-aways
Work on second mailing
Discuss valet
Decide if you want to have reception
bags in the hotel rooms for
out of town guest
|
Three months before |
|
Mail out of town invitations
Mail in town invitations
|
Two months before |
|
Mail second mailing
to out-of-towners |
Six weeks before |
|
Finalize welcome
bag order |
Four weeks before |
|
Work with caterer on
a floor plan and help you with the agenda for
the evening |
Three weeks before |
|
Entrance music for family
Opening song
Candle ceremony
Any additions to DJ
|
Two Tuesdays before |
|
Assign tables
Personalize welcome bags if desired
|
Two Wednesdays before |
|
Finalize seating as
best you can |
Weekend before |
|
Table assignments
for seating cards |
Monday before |
|
Gift bags delivered
to hotels |
Day before |
|
THE BIG DAY!! |
|
|
|
|
|
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